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A 30-minute call to clarify your next steps. Zero obligations

Case Study

Case Study

Case Study

EduCore Learning

Great methodology. Proven results. But 40+ daily emails were burying the coach who created it all. Her answers existed across courses, PDFs, and recordingsjust not where students and leads could find them when they needed help.

Year:

2025

Year:

2025

Year:

2025

Industry:

Education and Training

Industry:

Education and Training

Industry:

Education and Training

The Problem

The Problem

The Problem

Leads waited days for responses and went cold. Students asked questions already covered in Module 4. Alumni needed refreshers on frameworks buried in a 90-minute workshop recording from 2022. She was spending 15+ hours a week answering emails when she should have been coaching, creating, or closing new deals.

Leads waited days for responses and went cold. Students asked questions already covered in Module 4. Alumni needed refreshers on frameworks buried in a 90-minute workshop recording from 2022. She was spending 15+ hours a week answering emails when she should have been coaching, creating, or closing new deals.

Her CRM tracked leads but couldn't answer them. Her course platform hosted content but couldn't surface the right lesson. Her call recordings sat in Fireflies, rich with insights, but disconnected from everything else. Every system held part of the solution; none of them talked to each other. We mapped her client journey and identified where her expertise was most needed versus where her content could carry the load. The goal wasn't to automate her out of the conversation—it was to let her show up where she added the most value.

satisfaction score

4.8/5

satisfaction score

4.8/5

satisfaction score

4.8/5

hours/week saved

15+

hours/week saved

15+

hours/week saved

15+

Lead-to-call Conversion

+34%

Lead-to-call Conversion

+34%

Lead-to-call Conversion

+34%

Solution

Solution

Solution

The solution made her knowledge accessible at the moment people needed it:

The solution made her knowledge accessible at the moment people needed it:

- Unified knowledge base that embedded every course, PDF, video transcript, and framework into a searchable system—her entire methodology, instantly referenceable. - Intelligent inbox manager that triaged questions, matched them to relevant content, and drafted responses in her voice—leads got answers in hours, not days. - Automated follow-up sequences that nurtured leads with the right content based on where they were in the buying journey—no one slipped through the cracks. - CRM integration that logged interactions, tagged topics, and surfaced patterns—she could see what people actually needed, not just what they asked for. - Call intelligence that extracted key moments from coaching calls and fed those insights back into response templates—her lived experience became part of the system. Why this worked: - Her voice, multiplied: Responses drew directly from her content and mirrored her style. It didn't sound like a bot—because it was trained on her work. - Time returned to craft: Inbox time dropped from 15 hours to under three. That time shifted to live coaching and high-intent sales calls—the work only she could do. - Better experience, faster: Leads received personalized answers within hours. Students found answers without waiting. Alumni got the exact framework they needed. The result: response time dropped from 48+ hours to under two. Email volume stayed the same, but her involvement didn't. And instead of being buried in her inbox, she was back doing what she built the business to do—coaching people to close more deals.RetryA

More projects

More projects

More projects

YOUR FIRST STEP

Book a free 30-minute call.

Book a call

Book a call

My job is to make sure you leave the first call with a clear, actionable plan.

Jessica Burns

Client Success Manager

YOUR FIRST STEP

Book a free 30-minute call.

Book a call

Book a call

My job is to make sure you leave the first call with a clear, actionable plan.

Jessica Burns

Client Success Manager

YOUR FIRST STEP

Book a free 30-minute call.

Book a call

Book a call

My job is to make sure you leave the first call with a clear, actionable plan.

Jessica Burns

Client Success Manager

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Ready to start?

Get in touch

Whether you have questions or just want to explore options, we’re here.

479-268-1372

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13

Ready to start?

Get in touch

Whether you have questions or just want to explore options, we’re here.

479-268-1372

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13

Ready to start?

Get in touch

Whether you have questions or just want to explore options, we’re here.

479-268-1372

B
B
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a
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Soft abstract gradient with white light transitioning into purple, blue, and orange hues